For owners and staff
The control room for your gym
Owners, managers, front desk, trainers and brand owners share one app. Each person sees only what their role allows, on the web or on their phone.
Roles
Built for the whole team
Give each person a role and switch individual permissions on or off. Every screen and action checks them.
Owner
The whole gym: money, members, team and settings.
- Dashboard and Today list
- Revenue, expenses and reports
- Plans, offers and GST settings
- Staff, roles and salaries
Manager
Day-to-day running, within the permissions you grant.
- Members and freeze approvals
- Attendance and check-in desk
- Leads and follow-ups
- Task board and equipment
Front desk
Fast check-ins, payments and walk-ins.
- Scan member QR cards
- Record payments and send links
- Passes, trials and the store
- New enquiries into leads
Trainer
Programs for members, not paperwork.
- Workout and diet libraries
- Assign plans to members
- Batches, classes and PT sessions
- Record measurements
Brand owner
Every branch of the brand from one account.
- Brand dashboard and branch list
- Open any branch's owner view
- Roaming policy across branches
- Add or suspend branches
Not sure where to start?
The owner guides in our docs cover each area step by step.
Read the owner guide
A quick tour
Everything in its place
The owner app is organised into nine areas. On a phone, the bottom bar shows the four each role uses most.
Overview
Dashboard and the Today list of failed payments, dues, expiries, freezes, leads and absentees.
Members
Members, leads, at-risk follow-ups and freeze approvals. Each member profile has membership, payments, attendance and progress tabs.
Engage
The chat inbox, broadcasts and message templates.
Programs
Plans, workouts, diets and batches.
Team
Staff with role-based access, and a shared task board.
Finance
Revenue, reports with Excel downloads, and expenses.
Operations
The check-in desk plus tools like classes, passes, store, lockers, equipment, biometrics and salaries.
Community
Your gym's social feed, in the iOS and Android apps.
Settings
Gym profile, hours, location and check-in radius, GST and appearance.
Members
Every member, one profile
Search and filter members, then open a profile to see their membership, payments, dues, attendance and progress. Assign a workout, diet or batch, record a payment or move them to another plan from the same screen.
- Import members from Excel
- Approve freeze requests
- Collect KYC documents and signed consent forms
Finance
Know where the money is
See revenue and pending dues as they happen. Track expenses by vendor and category, check your profit and loss, and download reports as Excel files for your accountant.
- GST invoices, GSTR-1 summary and Tally vouchers
- Salary statements and trainer commissions
- Store sales and stock
And more
Chat, classes and the rest of the day
On the move
The same app on your phone
Owners and staff use the same iOS and Android app as members. Once you sign in, it opens your owner view, so you can check the day, reply to members or record a payment from anywhere.
Getting started
From demo to day one
Owner accounts are set up by our team, so your gym starts out configured correctly.
Book a demo
Email us about your gym, how many branches you run and how you take payments today.
We set up your gym
Our team creates your gym or brand on the platform and gives your owner account access.
Bring your members over
Add plans, then import your existing members from an Excel file or add them one by one.
Add your team
Add staff with their roles. Staff and members then sign in with their Qviple accounts, on the web or in the app.
Ready to run your gym from one app?
Tell us about your gym and we'll walk you through Gym Incognito, then set up your gym for you.